Job Title: Policy Advocacy & Communications Manager – South Sudan
Location: Juba, South Sudan with travel to the field
Management responsibility: 1 Project Coordinator
Budget responsibility:
Project budget of approximately. $200,000 per year
Reporting to: Programme Manager
Key Relationships: Area Project Managers, Security and Justice
Advisor, M&E Specialist, HQ PAC Staff, Finance Manager, Ops Manager,
HR Manager
Contract Duration: One year initially, renewable dependant on funding
Salary range: $49,116 - $60,408 gross per year + benefits
Description of Saferworld and South Sudan programme:
Saferworld is an independent non-governmental organisation that works
to prevent and reduce violent conflict and promote cooperative
approaches to security. We work with civil society, governments and
international organisations to encourage and support effective policies
and practices through advocacy, research and policy development, and
through supporting the actions of others.
Saferworld has been working in Africa since 1997, with a primary
focus upon East Africa and the Horn region. We have well-established
programmes in Kenya, Uganda, Somalia and South Sudan. In addition,
Saferworld supports regional and international conflict prevention and
security processes. Saferworld headquarters in London. A Country Manager
based at the main office in Juba manages the South Sudan Programme.
Saferworld’s South Sudan programme aims to develop and implement
community-focused and integrated responses to the complex mix of
security, conflict and development challenges faced by the people, the
state and international partners. The programme improves:
security sector governance and community-focused security responses,
focusing on policing service delivery, the role of informal security
providers, civil society oversight, and linkages between security,
conflict and development responses.
small arms control through policy and legislative framework and
implementation support
multi-sectoral national and international responses to conflict and
insecurity addressing Aid & Conflict issues through conflict
sensitivity, monitoring and sharing lessons from practical programming.
The programme seeks to achieve change in these three areas through
working with national and state-level government and civil society
stakeholders, and international actors.
Job Purpose:
The Policy Advocacy and Communications (PAC) Manager is primarily
responsible for coordinating the programmatic delivery of Saferworld’s
work on Aid and Conflict, as well as work on legislative support for
Small Arms and Light Weapons Control, activities supporting the New Deal
and Saferworld’s work with the Raising Powers, such as the projects
funded to work with China’s investment interests in RSS as well as other
private sector investor development. The PAC Manager will have a
crosscutting programmatic responsibility for championing the country
programme’s advocacy & communications strategy and will be a member
of the Country Management Team.
Key areas of responsibility:
- Lead on Saferworld’s policy, advocacy and communications work in
South Sudan and contribute to global policy, advocacy and communications
work.
- Lead the successful implementation, planning, monitoring and reporting of Saferworld’s Aid & Conflict work.
- Lead the successful implementation, planning, monitoring and reporting of Saferworld’s small arms and light weapons work.
- Ensuring the appropriate linkages are made between national level policy work and Saferworld’s work at State level.
- Oversee effective financial management of the project activities being undertaken in the PAC Managers area of responsibility.
- Developing and championing of the Country Programme’s Advocacy and Communications Strategy.
- Ensure effective relations are maintained with the rest of the South
Sudan team and with relevant Saferworld colleagues based outside of
South Sudan, particularly relevant PAC personnel and the Gender, Peace
and Security Adviser based in London.
- Ensure the physical well-being and professional development of
programme staff working in the PAC Manager’s area of responsibility
Duties:
- Lead on Saferworld’s policy, advocacy and communications work in
South Sudan and contribute to global policy advocacy and communications
work.
Detailed Actions:
• Identify opportunities for advocacy and policy work in South Sudan
and internationally, drawing on work at state level.
• Researching and writing original articles, option papers and reviews
related to security and conflict for publication by Saferworld, in
collaboration with, and with the support of, the HQ PAC team.
• Define terms of reference and supervise consultants performing
technical reviews to be published by Saferworld in collaboration with,
and with the support of, the HQ PAC team.
• Assist with the coordination of field research conducted in South
Sudan led by the UK PAC team.
• Collaborate with other Saferworld staff in HQ and South Sudan on
communication programmes using media including radio, Internet, TV and
print.
• Developing and maintaining key external relationships at the
national and international level for the purposes of advocacy,
fundraising and programme implementation.
• Remain updated on the context in South Sudan and ensure that
project/programme activities remain relevant and responsive to the
context and are mindful of Saferworld’s Change Model.
• Contribute to identifying and developing – together with the South
Sudan Country Manager – fundraising opportunities for the South Sudan
programme.
• Ensure effective management of any formal partnerships between
Saferworld and government, civil society and international partners as
part of programme implementation.
• Represent Saferworld in relevant high-level and coordination
meetings at the state level.
• Provide technical expertise to staff as relevant and/or assist in
ensuring that the correct technical expertise is available to staff
- Lead the successful implementation, planning, monitoring and reporting of Saferworld’s Aid & Conflict work.
Detailed Actions:
• Lead and manage the design and implementation of activities in
accordance with funded programme obligations and in fulfilment of
Saferworld’s South Sudan strategy.
• Lead on Saferworld’s work in South Sudan on the New Deal for
Engagement in Fragile States and the Post-2015 architecture;
• Support national and international actors to take a conflict
sensitive approach to their work through training and practical support,
in collaboration with Saferworld colleagues.
• Support Saferworld HQ’s Rising Powers programme which currently
looks at Chinese engagement in South Sudan in relation to resource
extraction and arms control.
• Maintain good relationships and regular contacts with the relevant
Ministries within the Government of the Republic of South Sudan
(particularly the Ministry of Finance and the Ministry of Petroleum and
Mining), key donors (particularly the Netherlands, Danida and DfID), UN
Agencies, and national and international civil society organisations
working on issues surrounding the New Deal, resource extraction or other
issues relating to aid and conflict.
- Lead the successful implementation, planning, monitoring and reporting of Saferworld’s SALW Work.
Detailed Actions:
• Lead and manage the design and implementation of activities in
accordance with funded programme obligations and in fulfilment of
Saferworld’s South Sudan strategy.
• Support the Ministry of Interior to create and implement laws and
regulations to control SALW;
• Design and implement public awareness campaigns to address
demand-side issues around SALW usage;
• Support the Ministry of Interior and other government agencies to
develop their knowledge and capacity regarding SALW control and
disarmament issues.
• Maintain good relationships and regular contacts with: project
implementing partners; the Government of the Republic of South Sudan,
particularly state-level government officials, and state-level
representatives from the Ministry of Interior, The Committee of Defence,
Security and Public Order, The South Sudan National Police Service, the
Bureau for Community Security and Small Arms Control, international
partners (particularly UNDP CSAC, Safety and Access to Justice
Programme, UNPOL and UNMISS SSR), and stakeholders; and civil society
organisations that Saferworld works with and/or supports.
- Ensuring the appropriate linkages are made between national level
policy work and Saferworld’s work at State level and Saferworld global
programmes.
Detailed Actions:
• Ensure that lessons learned from state level work on community
security, arms control, non-state security actors, New Deal
implementation and other relevant issues are fed back into national
processes at Juba level through public lectures, workshops,
national-level coordination meetings and bilateral meetings with key
stakeholders including donors, government and civil society.
• Participate in global and regional Saferworld learning and lesson
sharing initiatives.
• Attend regular national-level coordination meetings including the
NGO Forum Policy Working Group, the GBV Sub-Cluster, the Security Sector
Reform Working Group, The Rule of Law Forum and other meetings as
appropriate and feedback information in both directions between the
Saferworld team and these meetings.
- Oversee effective financial and programme management of the project
activities being undertaken in the PAC Managers area of responsibility.
Detailed Actions:
• Lead in ensuring effective planning, implementation, monitoring,
financial accountability and reporting for programme activities
undertaken in the PAC Manager’s area of responsibility while working to
ensure overall program quality.
• Work with Saferworld colleagues to design and implement programmes
according to Saferworld’s strategy, funding commitments and change
model.
• Ensure project activities in the PAC Manager’s area of
responsibility are in compliance with local legislation, donor
regulation and Saferworld policies and procedures.
• Ensure all accounting and finance functions relating to the project
activities in the area of responsibility are complied with by staff and
partners at all times.
• Ensure submission of timely, accurate financial reports and other
data to Finance staff in Juba by the project staff in the area of
responsibility.
• Undertake timely and accurate budgeting and forecasting to ensure
expenditure is realistic across the life span of the grants.
• Manage the assigned budget lines to ensure that spending is on
target according to the forecast and that costs are being booked to the
appropriate lines.
• Closely coordinate with the Program Manager, Area Project Managers
to develop and administer an integrative Grants Management system that
is responsive to donor and SFW requirements.
• Lead on donor reporting for the SIDA grant.
- Development and championing of the Country Programme’s Policy, Advocacy and
Communications Strategy.
Detail Actions:
• Work with colleagues in South Sudan and HQ to define and implement a
strategy for policy, advocacy and communications activities, which
contributes towards Saferworld overall national and global strategy.
• Review and update the PAC strategy as appropriate in response to an
evolving context and programme
- Ensure effective communication is maintained with the rest of the
South Sudan team and with relevant Saferworld colleagues based outside
of South Sudan, particularly relevant PAC personnel and the Gender,
Peace and Security Adviser based in London.
Detailed Actions:
• Lead on regular communications and consultations with other South
Sudan staff working in different states on the same issues or in Juba on
policy, advocacy and communications;
• To ensure that programme activities are well documented and that
analysis and reports are shared with the rest of the South Sudan team,
and the organisation more widely as relevant.
• Attend and present on behalf of the area of responsibility at
regular weekly/quarterly/CMT meetings, sharing and feeding back
information as necessary
• Act as a clearinghouse for HQ staff wishing to interact with project
activities or otherwise operate in the area of responsibility, also
feeding information back to HQ for advocacy and other purposes as
necessary.
• Act as focal point for certain issues (e.g. gender, policy, New
Deal, SALW, conflict sensitivity, HQ Helpdesk services, Karacel intranet
implementation etc.) as required
- Provide direct management oversight and professional development of
programme staff working in the PAC Manager’s area of responsibility.
Detailed Actions:
• Provide line management to one Project Coordinator, including the
oversight of personal work plans.
• Monitor and support the performance of line-managed staff on the
basis of Saferworld’s performance management system.
• Identify specific professional development opportunities for staff
and provide mentoring, external training and other life skills
development support as required..
• Conduct regular performance reviews of all staff reporting to the
PAC Manager
PERSON SPECIFICATION
• At least 3 years’ Policy or advocacy experience in South Sudan or
a similar conflict-affected and logistically challenging environment.
• Project management experience
• Strong writing skills and demonstrable track record of researching
and writing articles, option papers and reviews related to security and
conflict.
• Experience of managing staff in a multi-cultural and
multi-functional team
• Financial management experience including overseeing financial
procedures, budget management and donor reporting.
• Masters degree in conflict or security studies, peacebuilding or
similar; or equivalent practical experience on the issues
• Good knowledge of South Sudan and/or the region
• Previous experience of living and operating in a conflict-affected
environment like South Sudan
• Strong staff management, team-building and mentoring skills
• Experience of managing multiple grants and project components
• Excellent communication and IT skills
Desirable requirements:
• Expertise on New Deal for Engagement in Fragile States, Conflict
Sensitivity, Community security, community policing, Chinese engagement
in Africa or SALW will be a plus.
TERMS AND CONDITIONS
• Probation: There will be a probationary period of three months
• Salary range: $49,116 - $60,408 gross per year + benefits
• Contract: One year initially, renewable dependant on funding
• Hours: 37.5 hours per week with additional hours likely to be required
• Holidays: 28 days per year (January-December)
• Medical insurance:
A
