Policy, Advocacy and Communications Manager - South Sudan

Closing date: 06 Jan 2014
Employer: Saferworld

Job Title: Policy Advocacy & Communications Manager – South Sudan
Location: Juba, South Sudan with travel to the field
Management responsibility: 1 Project Coordinator
Budget responsibility: Project budget of approximately. $200,000 per year
Reporting to: Programme Manager
Key Relationships: Area Project Managers, Security and Justice Advisor, M&E Specialist, HQ PAC Staff, Finance Manager, Ops Manager, HR Manager Contract Duration: One year initially, renewable dependant on funding
Salary range: $49,116 - $60,408 gross per year + benefits

Description of Saferworld and South Sudan programme:
Saferworld is an independent non-governmental organisation that works to prevent and reduce violent conflict and promote cooperative approaches to security. We work with civil society, governments and international organisations to encourage and support effective policies and practices through advocacy, research and policy development, and through supporting the actions of others.
Saferworld has been working in Africa since 1997, with a primary focus upon East Africa and the Horn region. We have well-established programmes in Kenya, Uganda, Somalia and South Sudan. In addition, Saferworld supports regional and international conflict prevention and security processes. Saferworld headquarters in London. A Country Manager based at the main office in Juba manages the South Sudan Programme.
Saferworld’s South Sudan programme aims to develop and implement community-focused and integrated responses to the complex mix of security, conflict and development challenges faced by the people, the state and international partners. The programme improves:  security sector governance and community-focused security responses, focusing on policing service delivery, the role of informal security providers, civil society oversight, and linkages between security, conflict and development responses.  small arms control through policy and legislative framework and implementation support  multi-sectoral national and international responses to conflict and insecurity addressing Aid & Conflict issues through conflict sensitivity, monitoring and sharing lessons from practical programming.
The programme seeks to achieve change in these three areas through working with national and state-level government and civil society stakeholders, and international actors.
Job Purpose:
The Policy Advocacy and Communications (PAC) Manager is primarily responsible for coordinating the programmatic delivery of Saferworld’s work on Aid and Conflict, as well as work on legislative support for Small Arms and Light Weapons Control, activities supporting the New Deal and Saferworld’s work with the Raising Powers, such as the projects funded to work with China’s investment interests in RSS as well as other private sector investor development. The PAC Manager will have a crosscutting programmatic responsibility for championing the country programme’s advocacy & communications strategy and will be a member of the Country Management Team.

Key areas of responsibility:

1. Lead on Saferworld’s policy, advocacy and communications work in South Sudan and contribute to global policy, advocacy and communications work.
2. Lead the successful implementation, planning, monitoring and reporting of Saferworld’s Aid & Conflict work.
3. Lead the successful implementation, planning, monitoring and reporting of Saferworld’s small arms and light weapons work.
4. Ensuring the appropriate linkages are made between national level policy work and Saferworld’s work at State level.
5. Oversee effective financial management of the project activities being undertaken in the PAC Managers area of responsibility.
6. Developing and championing of the Country Programme’s Advocacy and Communications Strategy.
7. Ensure effective relations are maintained with the rest of the South Sudan team and with relevant Saferworld colleagues based outside of South Sudan, particularly relevant PAC personnel and the Gender, Peace and Security Adviser based in London.
8. Ensure the physical well-being and professional development of programme staff working in the PAC Manager’s area of responsibility

Duties:

1. Lead on Saferworld’s policy, advocacy and communications work in South Sudan and contribute to global policy advocacy and communications work.

Detailed Actions: • Identify opportunities for advocacy and policy work in South Sudan and internationally, drawing on work at state level. • Researching and writing original articles, option papers and reviews related to security and conflict for publication by Saferworld, in collaboration with, and with the support of, the HQ PAC team. • Define terms of reference and supervise consultants performing technical reviews to be published by Saferworld in collaboration with, and with the support of, the HQ PAC team. • Assist with the coordination of field research conducted in South Sudan led by the UK PAC team. • Collaborate with other Saferworld staff in HQ and South Sudan on communication programmes using media including radio, Internet, TV and print. • Developing and maintaining key external relationships at the national and international level for the purposes of advocacy, fundraising and programme implementation. • Remain updated on the context in South Sudan and ensure that project/programme activities remain relevant and responsive to the context and are mindful of Saferworld’s Change Model. • Contribute to identifying and developing – together with the South Sudan Country Manager – fundraising opportunities for the South Sudan programme. • Ensure effective management of any formal partnerships between Saferworld and government, civil society and international partners as part of programme implementation. • Represent Saferworld in relevant high-level and coordination meetings at the state level. • Provide technical expertise to staff as relevant and/or assist in ensuring that the correct technical expertise is available to staff

1. Lead the successful implementation, planning, monitoring and reporting of Saferworld’s Aid & Conflict work.

Detailed Actions: • Lead and manage the design and implementation of activities in accordance with funded programme obligations and in fulfilment of Saferworld’s South Sudan strategy. • Lead on Saferworld’s work in South Sudan on the New Deal for Engagement in Fragile States and the Post-2015 architecture; • Support national and international actors to take a conflict sensitive approach to their work through training and practical support, in collaboration with Saferworld colleagues. • Support Saferworld HQ’s Rising Powers programme which currently looks at Chinese engagement in South Sudan in relation to resource extraction and arms control. • Maintain good relationships and regular contacts with the relevant Ministries within the Government of the Republic of South Sudan (particularly the Ministry of Finance and the Ministry of Petroleum and Mining), key donors (particularly the Netherlands, Danida and DfID), UN Agencies, and national and international civil society organisations working on issues surrounding the New Deal, resource extraction or other issues relating to aid and conflict.

1. Lead the successful implementation, planning, monitoring and reporting of Saferworld’s SALW Work.

Detailed Actions: • Lead and manage the design and implementation of activities in accordance with funded programme obligations and in fulfilment of Saferworld’s South Sudan strategy. • Support the Ministry of Interior to create and implement laws and regulations to control SALW; • Design and implement public awareness campaigns to address demand-side issues around SALW usage; • Support the Ministry of Interior and other government agencies to develop their knowledge and capacity regarding SALW control and disarmament issues. • Maintain good relationships and regular contacts with: project implementing partners; the Government of the Republic of South Sudan, particularly state-level government officials, and state-level representatives from the Ministry of Interior, The Committee of Defence, Security and Public Order, The South Sudan National Police Service, the Bureau for Community Security and Small Arms Control, international partners (particularly UNDP CSAC, Safety and Access to Justice Programme, UNPOL and UNMISS SSR), and stakeholders; and civil society organisations that Saferworld works with and/or supports.

1. Ensuring the appropriate linkages are made between national level policy work and Saferworld’s work at State level and Saferworld global programmes.

Detailed Actions:
• Ensure that lessons learned from state level work on community security, arms control, non-state security actors, New Deal implementation and other relevant issues are fed back into national processes at Juba level through public lectures, workshops, national-level coordination meetings and bilateral meetings with key stakeholders including donors, government and civil society. • Participate in global and regional Saferworld learning and lesson sharing initiatives. • Attend regular national-level coordination meetings including the NGO Forum Policy Working Group, the GBV Sub-Cluster, the Security Sector Reform Working Group, The Rule of Law Forum and other meetings as appropriate and feedback information in both directions between the Saferworld team and these meetings.

1. Oversee effective financial and programme management of the project activities being undertaken in the PAC Managers area of responsibility.

Detailed Actions: • Lead in ensuring effective planning, implementation, monitoring, financial accountability and reporting for programme activities undertaken in the PAC Manager’s area of responsibility while working to ensure overall program quality. • Work with Saferworld colleagues to design and implement programmes according to Saferworld’s strategy, funding commitments and change model. • Ensure project activities in the PAC Manager’s area of responsibility are in compliance with local legislation, donor regulation and Saferworld policies and procedures. • Ensure all accounting and finance functions relating to the project activities in the area of responsibility are complied with by staff and partners at all times. • Ensure submission of timely, accurate financial reports and other data to Finance staff in Juba by the project staff in the area of responsibility. • Undertake timely and accurate budgeting and forecasting to ensure expenditure is realistic across the life span of the grants. • Manage the assigned budget lines to ensure that spending is on target according to the forecast and that costs are being booked to the appropriate lines. • Closely coordinate with the Program Manager, Area Project Managers to develop and administer an integrative Grants Management system that is responsive to donor and SFW requirements. • Lead on donor reporting for the SIDA grant.

1. Development and championing of the Country Programme’s Policy, Advocacy and Communications Strategy.

Detail Actions: • Work with colleagues in South Sudan and HQ to define and implement a strategy for policy, advocacy and communications activities, which contributes towards Saferworld overall national and global strategy. • Review and update the PAC strategy as appropriate in response to an evolving context and programme

1. Ensure effective communication is maintained with the rest of the South Sudan team and with relevant Saferworld colleagues based outside of South Sudan, particularly relevant PAC personnel and the Gender, Peace and Security Adviser based in London.

Detailed Actions: • Lead on regular communications and consultations with other South Sudan staff working in different states on the same issues or in Juba on policy, advocacy and communications; • To ensure that programme activities are well documented and that analysis and reports are shared with the rest of the South Sudan team, and the organisation more widely as relevant. • Attend and present on behalf of the area of responsibility at regular weekly/quarterly/CMT meetings, sharing and feeding back information as necessary • Act as a clearinghouse for HQ staff wishing to interact with project activities or otherwise operate in the area of responsibility, also feeding information back to HQ for advocacy and other purposes as necessary. • Act as focal point for certain issues (e.g. gender, policy, New Deal, SALW, conflict sensitivity, HQ Helpdesk services, Karacel intranet implementation etc.) as required

1. Provide direct management oversight and professional development of programme staff working in the PAC Manager’s area of responsibility.

Detailed Actions: • Provide line management to one Project Coordinator, including the oversight of personal work plans. • Monitor and support the performance of line-managed staff on the basis of Saferworld’s performance management system. • Identify specific professional development opportunities for staff and provide mentoring, external training and other life skills development support as required.. • Conduct regular performance reviews of all staff reporting to the PAC Manager PERSON SPECIFICATION
• At least 3 years’ Policy or advocacy experience in South Sudan or a similar conflict-affected and logistically challenging environment. • Project management experience • Strong writing skills and demonstrable track record of researching and writing articles, option papers and reviews related to security and conflict. • Experience of managing staff in a multi-cultural and multi-functional team • Financial management experience including overseeing financial procedures, budget management and donor reporting. • Masters degree in conflict or security studies, peacebuilding or similar; or equivalent practical experience on the issues • Good knowledge of South Sudan and/or the region • Previous experience of living and operating in a conflict-affected environment like South Sudan • Strong staff management, team-building and mentoring skills • Experience of managing multiple grants and project components • Excellent communication and IT skills
Desirable requirements: • Expertise on New Deal for Engagement in Fragile States, Conflict Sensitivity, Community security, community policing, Chinese engagement in Africa or SALW will be a plus.

TERMS AND CONDITIONS
• Probation: There will be a probationary period of three months • Salary range: $49,116 - $60,408 gross per year + benefits • Contract: One year initially, renewable dependant on funding • Hours: 37.5 hours per week with additional hours likely to be required • Holidays: 28 days per year (January-December) • Medical insurance:
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How to apply:

Please email an application comprising a detailed CV, and writing sample and supporting letter to Marie Aziz at recruitment@saferworld.org.uk by 6th January 2014.
Women and South Sudanese applicants are strongly encouraged to apply.
Please cite reference PAC in subject heading
We regret that only shortlisted candidates will be contacted.